Admin x3

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Division Administrator X3

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Division Administrator x3 (RAN220112-2) - Rand Water
Closing Date2022/01/26
Reference NumberRAN220112-2
Job TitleDivision Administrator x3
PortfolioStrategy
Job Type ClassificationPermanent
Location – CountrySouth Africa
Location – ProvinceGauteng
Location – Town / CityGlenvista
Location – SiteRietvlei
Job Advert SummaryTo provide a professional, efficient and accurate administrative support service for the effective functioning of Group Strategy Portfolio Division. To ensure compliance of the Group Strategy Portfolio to legislative/ regulatory and functional requirements
Minimum RequirementsMinimum 3-year National Diploma/ Degree in administration or relevant qualification
Primary DutiesPrepare documentation, schedules and correspondence taking required initiative to produce accurate spelling, grammar and professional layout of documents. File and retrieve strategic and administrative documents / files / paper in filing cabinets or word processor using categorisation methods that facilitate efficient retrieval. Distribute documents to various stakeholders as required. Perform ad-hoc administrative duties e.g, send faxes, photocopy documents etc. for manager and assist staff with ad-hoc administration as agreed by manager. Order stationery, equipment and other supplies for consumption in the Group Strategy Portfolio Division and ensure delivery. Coordinate travel arrangement and assist in preparing subsistence claims for the Division. Keep inventory control records of quantity in stock, ordering levels, goods on order in accordance with laid down procedure. Oversee equipment maintenance e.g. Photocopy machine, fax machine, etc. Conduct moveable assets audit for Group Strategy Division quarterly. Liaise with service providers to ensure delivery of work as per the service level agreement. Take minutes of meetings organised by the Group Strategy Portfolio Division, type and distribute them, compile Agenda for the meeting and make catering arrangements. Assume a role of a focal point for information of the Group Strategy Portfolio Division. Assist with collation, verification and consolidation of information in support of the work of the Division (information received from other Portfolios). Assist with drafting of reports related to corporate planning processes
KnowledgeOffice administration Computer literate Record keeping Database management Communication skills (report writing and verbal)
SkillsTyping Filing Interpersonal Work independently
AttitudeMaintain Confidentiality Retain professional image at all times and particularly in stressful situations Integrity/Honesty Dealing with difficult people Dealing with unrealistic demands Customer Service orientation Proactive initiative Integrity

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